RBSK Payroll Announces New Labor Law Poster Solutions

29 12 2015

RBSK Payroll will be unveiling a new Labor Law Poster Solution for clients as of the first of the year. Manager, Barb Bohman, CPA, CPP of RBSK Payroll indicates that labor law postings are an area of growing concern. This new program is designed to help our clients be in full compliance with the law.

For the new year, the federal government has announced an increase in the budget allocated for the Department of Labor (DOL). This will likely mean an increase in workplace compliance audits and more labor law poster audits with citations given for violations. Additionally, the 2016 DOL budget includes a $2 billion initiative for additional employer labor law posting requirements in selected states for Paid Leave.

Here is a description of the Labor Law Poster Solution.

Introduction

State and federal law requires employers to post labor law notices in the workplace. These mandatory postings include the OSHA Posting, Federal Minimum Wage, FMLA, USERRA and various state specific notices. Failure to post mandatory labor law notices can result in hefty fines and lawsuits.  We have made these state and federal notices available to you in laminated All-In-One State & Federal Labor Law Posters at wholesale prices. Please contact RBSK Partners for more information to order All-In-One State & Federal Labor Law Posters for your business.

Labor Law Poster

Labor Law Poster Update Service

Labor law postings can change at any time of the year, and it is the responsibility of the employer to stay up-to-date. CLICK HERE to review a list of State & Federal Labor Law Posting updates that have occurred since 2003. Let us take the worry and work out of keeping your business compliant!  Our labor law poster update services automatically keep you up to date with notifications of changes to the labor law notices affecting you.  When a change occurs, we will make sure that your posters remain compliant.

How does a Labor Law Poster Update Service work?

Our Worry-Free Poster Solutions offer two easy ways to stay up-to-date with changes in mandatory federal and state postings. Both update services are backed by a $25,000 We Pay The Fine Guarantee! E-Update Service

Upon activation receive a laminated All-In-One State & Federal Labor Law Poster delivered to your location (optional).

  1. When a change occurs, we place a call to your business to alert you that a posting has changed and we email the updated posting straight to your inbox as a downloadable PDF file.
  2. Print the updated posting on your printer.
  3. Display the updated posting alongside your current labor law poster.
  4. Receive an updated All-In-One State & Federal Labor Law Poster every year on the anniversary of your subscription. Shipping & handling included.

E-Update Service

Poster Replacement Solution

Upon activation receive a laminated All-In-One State & Federal Labor Law Poster delivered to your location (optional).

  1. When a change occurs, we update our posters with the new mandatory posting.
  2. We mail you an updated All-In-One State & Federal Labor Law Poster. Shipping & handling included.
  3. Take down your current labor law poster and display the newly updated poster.

Update Poster Service

Both update services are pay-as-you-go monthly subscriptions that can be activated and/or cancelled anytime.  Please contact RBSK Partners to order the E-Update Service, Poster Replacement Solution or All-In-One State & Federal Labor Law Posters without an update service.

 

FAQs

Q. What Labor Law Posters are required for my business?

A.  Both state and federal labor law posters are required for businesses. If a business has one or more employees, it is required by the law to post federal, state and OSHA mandatory posters. More specifically, the following six postings must appear in each workplace location: federal minimum wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, and EEO.

Q. Where should my business display these labor law posters?

A.  Labor law posters should be displayed somewhere apparent to all employees on a daily basis, such as a break room or main lobby. If you have multiple locations, then each workplace should display its own posters.

Q. When does my business not require a labor law poster?

A.  Although it is recommended, the following types of businesses do not need to post labor law posters:

  • Sole Proprietor without employees
  • Businesses with only contract employees
  • Businesses with an all-volunteer work force
  • Family owned business where all employees are related

Q. Do my posters need to be multilingual?

A.  If your business is located in one or more of the following states, you are required to post labor law posters in both English and Spanish: AZ, CA, FL, GA, NM, NC, NY, TX. If you do not fall into this category, it is not mandatory to display bilingual posters; however it is highly recommended if you happen to have Spanish-speaking employees. The All-In-One State & Federal Labor Law Poster is available in Spanish for all 50 states in the U.S.

If you employ individuals who speak a language other than English or Spanish, it would be recommended to contact Labor agencies to obtain labor law literature in the appropriate languages so that your employees are informed on their rights.

Q. How often do I need to update my labor law posters?

A.  Whenever Federal, State, and OSHA agencies make any labor law changes, it is vital to update your mandatory labor law posters to avoid receiving a violation. Very frequently, state and federal agencies may change these laws with notifying individual businesses, so it is important to stay up to date for any changes made.

Q. Do I have to change my posters every year?

A.  The frequency of Labor Laws varies by state. Employers must change posters when the State, Federal or OSHA agencies make legislative or regulatory changes.

Q. How do I know if my Labor Law Poster is up-to-date?

A.  Visit www.posterupdates.com for recent changes to State & Federal Labor Law posting requirements.

Q. What happens if my business is not compliant with labor law posting regulations?

A.  If a business is not in compliance with current federal and state labor law poster standards, they are in jeopardy of receiving a fine or citation. Additionally, keeping your employees in compliance with required postings, reminds supervisors of their obligations to uphold the law, and protect your workers from injury, discrimination, harassment, and other important State, Federal, and OSHA requirements.

Q. What is the penalty for failing to display Labor Law posters?

A.  Federal and State fines are imposed by various agencies. These fines may vary. Failure to comply with posting regulations can result in fines of up to $17,000 per location (29 USC Sec. 666(i) and 29 USC Sec. 2005). Examples of the most common fines are:

  • Federal FMLA $100 per offense.
  • Federal Employee Polygraph Protection Act Secretary of labor can bring court actions and assess civil penalties for failing to post.
  • The Migrant and Seasonal Agricultural Worker Protection Act (MSPA) may bring court actions and asses civil penalties as well.
  • For failing to post the Federal OSHA Poster – A civil penalty of up to $7,000 may occur.
  • For failing to post the CAL/OSHA Poster – you can receive a penalty of up to $1,000 per violation.

Q. When are Labor Law posters updated?

A.  There is no set date for updates on posters, which is why having a monitoring and update service is so valuable for today’s businesses.

To learn more about RBSK Payroll visit: www.rbskpayroll.com or call 812.222.1559 for a Free Quote.

Barb 2013

Submitted by Barbara Bohman, CPA, CPP

 

 





What is Ransomware?

22 12 2015

Ransomware is one of the more dangerous types of malware. It can be downloaded from a compromised website or received as an email with a link or attachment. Once executed it can lock the computer or encrypt the files (documents, spreadsheets, PDF’s & pictures) on your computer and pop-up a message saying to recover your files you need to pay a ransom through some type of online payment method.

If your files have been encrypted, you are in trouble. Usually it is not possible to unlock the files because the decryption key is stored on the cybercriminal’s server. You could pay the ransom. I DO NOT recommend doing this. It does not guarantee that the criminal will unlock your files. The other option is to restore from a backup. This is one reason you should be backing up your important files regularly.

The first step in preventing ransomware from hitting you is to be cautious browsing online. Don’t open unexpected email attachments and be cautious when clicking on a suspicious web page or link. Installing a free browser extension like Web of Trust (www.mywot.com) will help you determine which websites you can trust when doing internet searches.

Add an extra layer of protection by keeping your computer Operating System up-to-date with the latest Security patches using Microsoft Updates and have anti-virus software installed and up-to-date to help protect from the latest viruses and malware.

Backup important files regularly either with an online service or to a local backup device. When using local backup devices, keep at least three backup copies of your data, each on a different media (hard drive, flash drive, etc.) and the third at an offsite location.

Andy 2013

Submitted by Andy Koetter, RBSK IT Consultant





Big changes to FAFSA

4 12 2015

Have a child going to college?  Big changes to the FAFSA were announced from the White House in September.  The changes become effective in October of 2016 and will have a big impact for families with graduates in the year 2017 and beyond.

The new method is referred to as “prior-prior-year” because student’s college financial aid eligibility will now be based off of a family’s income from two years prior to when a student enters college.  Students entering college in the 2017-2018 school year will be able to use income tax information from their parent’s 2015 tax return.  Also with the prior-prior-year method you will be able to file a FAFSA form as early as October (2016).

Currently a student’s financial aid eligibility is based off of the income tax return for the previous year, so the eligibility for school year 2015 – 2016 is based off the 2014 income tax return.  Aid can change throughout the college years with a family’s finances, but the first year of aid could be crucial in playing a part in where a student will choose to attend college.  With current deadlines for filing the FAFSA ranging from January – March, nearly 4 million students file the FAFSA before they have access to the latest tax return.

With these welcomed changes, it will help students determine the true cost of attending college much earlier in the process.  It means students will be able to apply for aid earlier and more easily, and make better informed decisions about where to apply and how to pay for college.

sm_christa

Submitted by Christa Dickson